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For most businesspeople, managing invoices and payment reminders is a compulsory part of the job. However, the more of these documents you have to prepare each month, the more tedious and complicated this task can seem, which is why many entrepreneurs have been using invoice software programs and spreadsheets such as Word and Excel for years to master the daily challenges of preparing quotations and invoices. However, those who want to be prepared for handling invoice amounts and contact data on a long-term basis will be better off using professional invoice software instead. This article explains why these tools are recommended, and which invoicing programs Mac users should try out.

1. The best invoice software for Mac

Free Invoice & Billing Software for Mac. Get the ball rolling with the best free invoicing app for Mac to create and send proficient invoices. Simple Invoicing Get Paid Quicker. Cost Management Time tracking. Invoice on the spot, right when you finish the job. Spend less time on paperwork and more time doing what you love. GET PAID FASTER Accept card and PayPal payments. Offer online payments and get paid 6 days sooner. Clients love having convenient ways to pay. Send an invoice with a button for customers to pay now when accepting debit. Easy invoicing software to manage and track your billing on Mac or Windows. Create invoices, quotes and orders quickly; Automate recurring invoices and statements; Includes professional invoice and quote form templates. Express Invoice lets you create invoices you can print, email or fax directly to clients for faster payment.

• You may be surprised to see Numbers in this list, especially as the first option.
• QuickBooks Desktop for Mac; QuickBooks Desktop Pro; QuickBooks Desktop Premier; QuickBooks Enterprise; Medium-sized Businesses; Checks & Supplies; QuickBooks Point of Sale; TSheets by QuickBooks; See All Products; Features. Features; Track Income & Expenses.

What are the advantages of an invoice program for Mac?

Word templates and Excel spreadsheets are cost-effective solutions when it comes to creating invoices, quotes, and payment reminders, and furthermore for managing all relevant customer, supplier, and goods or service data. Documents of this kind, however, offer little automation and require a high level of maintenance. By using a professional invoice program, the situation can be completely different. This is all thanks to intuitive user interfaces, individually configurable databases for customers, partners, and products, integrated shipping and export functions, as well as interfaces to various third-party applications such as online shops, stock control systems, or CRM tools. In short: you can save yourself a lot of work!

We recommend reading further to learn more about writing invoices: which elements shouldn’t be left out in a proper invoice under any circumstances, and which special regulations must be observed when creating an invoice.

The best invoice software for Mac

As with other software, there are of course differences between the various programs on the market. Depending on your personal needs, some software will be more suited than others. This is probably most evident in the user interface – whether you like this depends very much on personal preferences. If, for example, you absolutely need certain features for your business process and these are not included in a program, you should look to another app.

A further point to consider when purchasing software is its compatibility. Many programs rely on a central, web-based application that can be used with any common browser. If this is not the case or if you want to work with an installable application, you should make sure in advance that a desktop version or app is available for your system.

In this article, we will focus on Mac applications, which run on the Apple operating system iOS and therefore on devices like iMac or MacBook.

GrandTotal

In 2008, the Swiss software company Media Atelier released the first version of the Mac invoice program GrandTotal. Today, the software for macOS (from 10.9) is one of the best invoice software for mac devices, also thanks to numerous improvements and extensions. GrandTotal does well in our comparison due to the great support of third-party tools – especially programs for time recording, accounting, banking, and mailing. The following features mark GrandTotal as an ideal program:

• User-friendly layout editor for invoicing and quotation creation
• Automatic calculation of totals, VAT, and discounts
• Sending documents by e-mail
• Database for recurring items
• Flexible export options
• GoBD compliant

Create an Invoice from Media Atelier on Vimeo

GrandTotal is a mac invoicing software that can be tested for free at any time. Afterwards you must buy a license, which is valid for one user and one GrandTotal version, but isn’t a subscription, so it is unlimited in this sense. Larger updates are then available at a reduced upgrade price.

sevDesk

With sevDesk SEVENIT GmbH, based in Germany, has launched a web-based invoicing program for Mac, Windows, and Linux, which is already being used by more than 65,000 customers in over 15 countries. In addition to the web application, which can be conveniently opened and used with Safari or another browser, the German software company sevDesk Go also provides a mobile app for iPhone, iPad, and iPod touch (iOS 11.0+), with which you can create and manage invoices, offers, and payment reminders while on the go. The core features and strengths of the Mac invoice program can be summarized as follows:

• Large selection of templates (but also individual invoice design possible)
• Automatic bank reconciliation
• Integrated dunning
• Invoice dispatch by e-mail or by post via interface
• Clear customer management

To use sevDesk, you must have a monthly subscription, which costs money. If you don’t need extensive features for bookkeeping and management, you will probably have all your needs met by the “invoice” package.

Totals

The Turkish development company Kedisoft has been dedicated to the development of commercial software for Apple devices since 2007. With Totals, the team offers a fantastic program for Macs (from macOS 10.12). No matter whether you want to create or send invoices, or send payment reminders or quotes, the desktop application is easy to use and has lots of bonuses. First-class templates are available, which can be filled out with customer and inventory data from the program’s internal database. Different tax models are supported as well as all important currencies. Take a look at the features which Totals offers:

• Custom layouts
• Detailed reports on payments, documents, and inventory (if included)
• Support of various currencies and tax models
• Automatic profit calculation
• Invoice export as PDF or e-mail
• Import and export in CSV files

Totals is one of the Mac invoice programs which cost money. In order to use it, you must purchase a one-time license, but seeing as this is a one-off cost, it will be worth it in the long run. If you want an updated version with new features you may have to pay an upgrade price.

weclapp

If you’re looking for a Mac invoice software that you can use on all your Apple devices, you may find the right solution in weclapp. The paid cloud application is easy to access via Safari or another browser, so you can create and manage your business documents such as invoices, reminders, or offers at home on your MacBook or on the go on your iPad or iPhone. For the mobile devices, weclapp GmbH even provides an additional mobile app that is specially optimized for mobile accounting. Here are the features of the invoice program for Mac:

• Professional customer and contact management
• Individually configurable offer and invoice templates
• Project management module for teamwork
• Integrated time and activity recording
• Automation of regular payments through “recurring invoices” function
• Import and export in XML files

To be able to use weclapp as a Mac invoice software, you’ll need to subscribe. You can choose between the package “ERP Service” or the package “ERP Trade”. The second option supplements the invoice package with features for trade, e-commerce, and production. If you have the necessary resources, you can also host the invoice program on your own server.

A comparison table of all mac invoice software

#1 Best Selling Invoice & Billing Software

• Create Custom Invoices, Estimates & Statements

• Receive Payments & Track Invoices in One Place

• Generate Reports on Sales, Invoices, Inventory & More

• PLUS! Data Backup, Label Creation & Credit Card Processing

For Windows XP, Vista®, 7, 8 or 10

Looking for a solution to help you manage billing and cash collection in one place?MyInvoices & Estimates Deluxe makes it easy to create invoices, estimates and customer statements using professionally designed templates or from scratch. With MyInvoices & Estimates Deluxe, you can receive and track payments, evaluate your business with complete reports on sales and invoices, and even manage contacts, vendors, and inventory.

Get paid faster with MyInvoices! Simply change invoices to estimates in one click, accept checks, credit cards and ATM/debit cards**, and even include a PayPal® link in your email messages to customers. It’s easier than ever to track unpaid and past due invoices, charge interest to overdue invoices, and send professional collection letters to customers.

Easily Create Professional Invoices in 5 Minutes

Easy Set Up
Select an invoice style that’s right for your business with the easy-to use Invoice Wizard. Enter company, customer, and sales tax information.

Customize

• Add company logo and background image
• Include personalized messages or shipping instructions
• Customize invoice headings
• Calculates totals and taxes instantly

Preview & Print
Print on pre-printed forms or blank paper or email your documents to customers with customized subject lines and personalized messages.

Print Invoices with Professionally Designed Templates

Give your company a professional high-quality image with a matching set of invoices, estimates and purchase orders.

Manage Your Business Tasks from One Place

Get Paid Faster
Easily receive and track payments. With MyInvoices, you can change invoices to estimates in one click, accept credit cards, include PayPal® link in your email messages to customers, and control cash. MyInvoices lets you view unpaid and past due invoices at a glance, charge interest to overdue invoices, send collection letters, and quickly review billing history.

Reports
Evaluate your business with over 30 comprehensive reports, including Accounts Receivable, Cash Receipts, Current Inventory, Invoice Journal, Sales by Customer, and more.

Manage Your Customers and Vendors
Automatically keep billing and shipping information, include discount data and set individual credit limits. MyInvoices includes repeat billing for faster invoice creation.

Inventory
Automatically keep billing and shipping information and include discount data and set individual credit limits. MyInvoices includes repeat billing for faster invoice creation.

• Best of breed software - #1 best selling for the last 10+ years!
• Professionally Designed Templates – over 1,000 templates included
• Affordable - All your billing and cash collection tools for just $39.99!
• Time-saving and easy-to-use – create invoices and estimates in minutes!
• Get paid faster – apply payments to invoices, accept credit cards and ATM/debit cards**, checks, and more
• Professional company image - add your company logo, create matching invoice and estimates, and more
• Run your business more efficiently - create purchase orders and manage inventory with ease
• Analyze your business with over 30 complete reports
• 60-Day Money back guarantee

PLUS! MyInvoices & Estimates Value Pack - $140 Value+
Everything You Need to Get Started

• Data Backupto protect your critical data
• Labeling softwareto send out invoices and checks
• 3 months free credit card processing

Invoices Macquarie Uni

+FREE $140 Value Pack Offer
Database Backup Software for automatically backing up your critical data is include in the enclosed program CD. (Boxed version only). Database Back up software is embedded in the download version.

MyLabelDesigner SE Software for creating labels and envelopes is included on the enclosed program CD. (Boxed version only). MyLabelDesigner software is embedded in the download version.

3 Months Free Credit Card Processing Service is optional. Application approval fees, and additional terms and conditional apply. See insert for details. (Insert only available for boxed product. For Download Version, go to www.getcardservice.com to redeem the offer.)

*NPD Group/NPD Techworld, January 1998 – December 2008

**ATM/debit card payments accepted only if they can be processed as credit

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Invoices For Apple Mac

• Windows® XP, Vista®, 7 (32 & 64-bit), 8, or 10
• 130 MB free hard disk space
• DVD-ROM Drive
• Inkjet or laser printer
• Internet connection for email feature